The out of office email is a common courtesy to your coworkers and clients when you are away from the office. It is also a useful tool to let your coworkers know that they should not expect any response from you while you are gone.
A good out of office email should have at least three parts: an overview, instructions for who to contact in your absence, and a closing statement.
The overview should provide a few details about what happened and why you are not available. The instructions for who to contact should be clear and include both phone numbers and email addresses where people can reach you. The closing statement should provide the date when you will be back in the office so people know when they can expect responses from you again.
Below are some of the out of office email examples to help you out.
Email Sample 1 (Out of Office Email Examples)
Subject: Out of office message
Hello {recipient name},
I’m sorry to let you know that I will be out of the office from {start date} to {end date}. I am unavailable for any meetings or calls. Please contact {alternative contact person}.
Thank you,
{sender name}
—
Email Sample 2 (Out of Office Email Examples)
Subject: Out of Office Message
Hi {recipient name},
I am out of the office on vacation until {date} and will not be checking my email. I will be back on {date}.
Please contact me at {phone number} if you need to reach me before that time.
Thank you,
—
Email Sample 3 (Out of Office Email Examples)
Subject: Out of Office Message
Hi there,
I’m currently out of the office and will be back on {insert date}! You can reach me at {insert contact email address} while I am away.
Thanks,
{sender name}
—
Email Sample 4 (Out of Office Email Examples)
Subject: Out of Office
Hi {recipient name},
I am currently out of the office. I will return on {date}. If this is an urgent matter, please email my colleague at {email}.
Thanks,
{sender name}
—
Email Sample 5 (Out of Office Email Examples)
Subject: Out of office message
Hi {recipient name},
I am currently away from the office and will be back on {date}.
Please feel free to reach out if you have any questions or concerns.
Cheers,{sender name}
—
Email Sample 6 (Out of Office Email Examples)
Subject: Out of office
Hi {recipient name},
I’m out of the office until {date}.
Please contact support@{companyname}.com for assistance.
Thank you,
{sender name}
—
Email Sample 7 (Out of Office Email Examples)
Subject: Out of the office
Hi {recipient name},
I’m currently out of the office, but will be back on {date}!
I’ll be checking emails periodically and will reply when I have time.
In the meantime, feel free to send any questions or concerns to {someone else’s name}.
Thanks,
{sender name}
—
Email Sample 8 (Out of Office Email Examples)
Subject: Away from office
Hi {recipient name},
I am out of the office and will be back in _____. If you need anything please reach out to {person name} or contact me on my cell phone at {phone number}.
{sender name}
—
Email Sample 9 (Out of Office Email Examples)
Subject: Out of Office
Hi {recipient name},
I am unavailable to assist with your inquiry while I am out of the office.
For urgent requests, please contact my assistant, {assistant name} on {assistant email}.
Thank you for your understanding,
{sender name}
—
Email Sample 10 (Out of Office Email Examples)
Subject: {name} is out of office
Dear {recipient name},
{Name} is unavailable for the next few days. If you have any urgent requests, please contact {other person}.
Regards,{sender name}
—
Note:
Emails are the most used forms of communication. With these free email template blog, you can save time and focus on the message that you want to convey. The templates in this post will help you with your email communication. All of them are free for use and cover a variety of purposes from general introductions to announcing a new product launch. They are a great time and energy saver. They can be used for both personal and business-related emails. All you need to do is type in your information and hit send. The templates can vary from a brief thank you email to a long detailed message. You can also decide if you want it to be formal or informal, depending on the situation. The templates that we have written here will help you save time when writing emails. You can use them in your current email correspondence or for future reference. The free email templates are pre-written messages that will help you in email correspondence. These messages can be used when discussing topics such as why you did not make it to an appointment, thanking someone for their help, or offering feedback on a design project etc. We have picked some email templates that are worth checking out (e.g Review Request Email, Apology Email To A Friend, Quotation Request Email, Entry Level Cover Letter, etc).
For more information on email templates, please see About us section of this website.
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